HR Payroll Accountant - Saudi Arabia - Riyadh

 

Position Title:

Payroll Accountant

Division:

Human Resources

Job code:

HR-003

Department:

HR

Job Grade:

TBC

Reports to:

HR Manager

Job Family:

Human Resources

 

 

 

Scope of Work

 

• Under general direction, to prepare, review and process payroll for staff;
• To prepare related documents and records, to install salary schedules from negotiated contracts,
• To perform payroll and allowances accounting duties.
• To be responsible for processing the monthly payroll, inputting and updating all payroll data including starters, leavers, overtime, sickness, absence, pension, other statutory/non-statutory deductions and processing month/year end reports and returns.

 

Job Key Accountabilities

· 

 

• Prepares, organizes and processes payroll; reviews and verifies records, documentation, procedures and reports; updates and maintains the payroll master file;
• Audits documents for completeness, accuracy, and conformance with policies and
• procedures;
• Designs and maintains complex spreadsheets to use as tools in tracking and projecting benefits budgets, deductions and leave balances.
• Produces unscheduled manual or supplementary pay merit, following payroll system procedures and auditing documentation;
• Implements retroactive pay adjustments based on new contracts;
• Calculate and process staff entitlements and maintains and reconciles employee leave records and balances;
• Responds to inquiries from staff and management concerning payroll-related issues such as payroll adjustments, retirement coding, and direct deposit problems.
• Applies policies, rules and procedures appropriately; and explains payroll adjustments;
• Compiles, researches and prepares a variety of periodic and special reports;
• Provides external organizations to be provided with required information and payments on time i.e. monthly cheque, etc.
• Provides assistance with end-of-pay processing and pay slip distribution.
• Provides assistance with timely calculation and processing of termination payments. Payroll related issues to be resolved by working pro-actively with managers.
• Assists with any other activities involved with the compilation of payroll and necessary actions.
• Ensure that all salary documentation is received and duly authorized to meet the monthly deadlines. 
• Deal with year-end procedures, including preparation of HR Budgeting for all payrolls.
• Remains aware of relevant legislation that may have a bearing on the payroll processes and functions performed to ensure that all activities comply with prevailing regulations and to take effective measures to ensure that impending changes to relevant legislation are notified and implemented in good time.
• To ensure that all payroll entries are properly authorized by appropriate managers and appropriate control systems are in place to protect the integrity of the data input onto the payroll system.
• Liaising with the HR department to ensure correct deductions and additional payments are entered on the payroll if required.
• Ensures that overtime forms are correctly authorized and inputted.
• Reviews and enters into the computer the hours worked by records employee hours worked by staff and contractor’s workers
• Produces and generates various payroll statistics and information as needed or requested.
• Ensure staff are coded correctly, their details are accurate and complete, employee cost codes are entered correctly, all leave accruals are set up correctly
• Process staff salary scale and prepare cost centers Analysis.
• Liaise with HRDF fund for claims.
• Prepare necessary payment requests and associated returns

 

Key Competencies & Skills

 

• Payroll accuracy
• Displays Professionalism, Demonstrates Expertise & Business Acumen, Applies Judgment, and Takes Calculated Risks, Delivers Results.
• Organized and planned to accommodate the needs of the department, and to manage both urgent and routine activities so that all activities are accomplished.
• IT/HRIS Exposure Analytical thinking
• Creates/maintains a professional and ethical atmosphere

 

Required Qualifications/ Experience

Required Qualifications:

 

• Five years of progressively responsible experience working in payroll accounting. Experience working in Food and beverage field preferred.
• An earned Bachelor’s Degree in HR/Accounting, or a related area preferred.
• Good written and spoken English & Arabic